Less chasing. Less paperwork.
More time for patients.
AiSync removes the burden of managing HIPAA authorizations and medical record collection so site teams can focus on patient care, screening, and enrollment—without adding new systems or extra work.
THE PROBLEM
Sites are overloaded with
administrative work that slows enrollment.
Site coordinators are often responsible for:
- Generating and tracking study-specific HIPAA forms
- Following up with patients and providers for records
- Managing incomplete or late-arriving documentation
- Supporting screening under tight timelines
- All while balancing patient care, monitoring visits, and multiple active studies.
HOW AiSYNC HELPS
AiSync takes the work off your plate.
AiSync manages the entire HIPAA and medical record workflow on behalf of the site—without disrupting existing processes.
- Generates study-specific HIPAA authorizations
- Manages patient and provider follow-up
- Aggregates records from all providers and formats
- Delivers organized, easy-to-review outputs
- Minimizes back-and-forth with Sponsors and CROs
- Sites stay informed—without being responsible for execution.
OPERATIONAL IMPACT
What changes for site teams
Before AiSync
- Constant follow-up on HIPAA and records
- Manual coordination across providers
- Delays impacting screening timelines
- Increased staff burnout
With AiSync
- No record chasing
- Fewer administrative interruptions
- Faster screening readiness
- Staff focused on patients and protocols
Outcomes for Sites
- Reduced administrative burden
- Faster readiness for screening visits
- Clearer, more organized records
- Improved experience working with Sponsors and CROs
- Less burnout for coordinators and staff
- AiSync supports operational workflows. We do not replace site clinical judgment or decision-making.
Designed to fit into site workflows
AiSync is designed to work around site operations—not on top of them.
No new systems required
No added staff workload
Works with Sponsor, CRO, and recruitment-led studies
Secure, HIPAA-aligned workflows
Ready to get time back?
Partner with AiSync to remove administrative friction and let your team focus on what matters most—patients.